Privacy Policy Statement www.contargo.net

1. Information about the responsible entity and the data protection officers

In the following paragraphs we inform you about the collection of personal data when using our website.

Responsible in accordance with Article 4 Section 7 of the EU General Data Protection Regulation (the “GDPR”) and other national data protection regulations of the Member States as well as other provisions regarding data protection is:

Contargo gmbh & Co. KG
Rheinkaistrasse 2
68159 Mannheim
(Germany)

Freecall 00800 CONTARGO
www.contargo.net
info(at)contargo.net

Our Data Protection Officers can be contacted at

Rhenus Office Systems GmbH
Rhenus Platz 1
59439 Holzwickede
Germany
E-Mail: datenschutz(at)de.rhenus.com
Website: www.office-systems.de

2. General statements on the processing of personal data

In principle we only collect and use personal data of our users to the extent that this is necessary in order to provide a functional website regarding our contents and services. Regular collection and use of personal data only takes place with the prior consent of the user. An exception is made in cases where, for factual reasons, it is not possible to obtain consent beforehand and the processing of the data is permitted by legal regulations.

Insofar as we obtain consent from the user (also referred to as “the person concerned” or “the data subject” ) for the processing operations of personal data, Article 6) Section 1) litera a) GDPR serves as the legal basis. For the processing of personal data required for the fulfilment of a contract in which the party to the contract is the person concerned / the data subject, Article 6) Section 1) litera b) GDPR serves as the legal basis. This also applies to processing operations that are necessary in order to perform pre-contractual measures.
Insofar as the processing of personal data is required for the fulfilment of a legal obligation on the part of our enterprise, Article 6) Section 1) litera c) GDPR serves as the legal basis.
In the case that vital interests of the person concerned / the data subject or of another natural person make the processing of personal data necessary, Article 6) Section 1) litera d) GDPR serves as the legal basis.
If the data processing is necessary for the protection of a legitimate interest of our enterprise or of a third party and the interests, fundamental rights and freedoms of the person concerned / the data subject do not outweigh this former interest, Article 6) Section 1) litera f) GDPR shall serve as the legal basis for the data processing.

The personal data of the person concerned / the data subject are deleted or locked as soon as the purpose for which they are stored no longer exists. Storage of the data may continue if this is provided for by European or national legislators in European Union regulations, laws or other rules to which the responsible entity is subject. Data are also deleted or locked when a storage period specified by the abovementioned standards expires, unless continued storage of the data is necessary for the conclusion of an agreement or the fulfilment of a contract.

If you contact us by e-mail the data you send us are stored in order to answer your query. We delete data transmitted in this way when storage is no longer necessary, i.e. the purpose of the storage no longer exists, or we limit the processing of the data if continued storage is required by law.

If we use a contracted service provider for a function of our offer, or if we wish to use your data for commercial purposes, we will inform you about each procedure in detail. as itemised below. We will also give the criteria fixed for the duration of data storage.

3. Your rights as the person concerned / the data subject

You have the following rights towards us regarding your personal data:

• The right to information
• The right to correct and/or complete or delete data
• The right to limit processing of the data
• The right of deletion
• The right to be informed
• The right of data portability
• The right of objection to processing the data
• The right to revoke the data privacy declaration of consent
• Automated decision in individual cases including profiling

You also have the right to complain to a data privacy supervising authority regarding our processing of your personal data.

If you have questions, comments or inquiries regarding the collection, processing and use of your personal data by us, please also get in touch with us via the contact coordinates given above.

4. Collection of personal data when vising our website

The use of our website is generally possible without giving personal data. If use of our website is for information purposes only, i.e. if you do not register or give us further information, we only collect the personal data that your browser transmits to our server. If you wish to look at our website, we collect the following data which are technically necessary in order for us to show you our website and to ensure stability and security (the legal basis is Article 6) Section 1) Sentence 1) litera f) GDPR):

• IP address
• Date and time of the request
• Content of the request (which concrete page)
• Access status / HTTP status code
• Quantity of data transmitted in each case
• Website from which the request comes (browser type)
• User’s operating system
• Language and version of the browser software

The data are also stored in the log files of our system. These data are not stored together with other personal data of the user (legal basis is Article 6) Section 1) clause 1) litera f) GDPR).

The storage in log files takes place in order to ensure the functionality of the website. The data also help us to optimise the website and ensure the reliability and security of our information technology systems. Analysis of the data for marketing purposes does not take place in this connection.

The data are deleted as soon as they are no longer needed for the purpose for which they were stored. In the case that data are collected in order to make the website available, deletion takes place when the session ends.

In the case of the storage of data in log files, deletion takes place at the latest after seven days. Storage beyond this period is possible. In this case the IP addresses of users are deleted or scrambled so that it is no longer possible to call up the clients.

The collection of data to make the website available and the storage of the data in log files is essential for the operation of the website. Thus there are no grounds for objection on the part of the user.

5. Use of cookies

Our website uses cookies. Cookies are small text files that are allocated on your hard disk to the browser you use, are stored, and through which certain items of information flow to the source that has placed the cookies. Cookies cannot execute programs or transfer viruses to your computer. They are used to make the internet offer generally more user-friendly and more effective. For the processing of personal data with the use of cookies, Article 6) Section 1) litera f) GDPR serves as the legal basis.

Our website makes use of both temporary and permanent cookies. Temporary cookies are automatically deleted when you close the browser. They especially include so-called session cookies. These store what is known as a session ID enabling various requests of your browser to be allocated to the session. This means that your computer can be recognised again if you return to our website. The session cookies are deleted when you log out or close the browser. Permanent cookies on the other hand are automatically deleted after a predetermined period of time which may vary depending on the cookie concerned. You can delete the cookies in the security settings of your browser at any time.

Our website can basically be viewed without cookies. You can configure your browser settings according to your wishes and e.g. reject third party cookies or all cookies. Cookies that are already stored can be deleted at any time. This can also take place automatically. Please note that some individual functions of our website do not work if you have deactivated the use of cookies.

6. Objection to or withdrawal of permission for the processing of your data

If you have given permission for the processing of your data, you can withdraw this at any time. A withdrawal influences the permissibility of processing your personal data when you have declared it to us.

Insofar as we base the processing of your personal data on the balance of interests, you can object to the processing. This is the case if the data processing is not especially required for the fulfilment of an agreement with you, as itemised in the following description of the functions. When lodging such an objection, we ask you to state the reasons why we should not process your personal data as we are doing. If you lodge a founded objection we will examine the matter and will either stop or adapt the data processing or will present to you our compelling and legitimate grounds for continuing the processing.

7. Other functions and offers on our website

As well as the purely informative use of our website we also offer various services which you can use if you wish. In order to do so you generally have to give additional personal data which we use to provide the service concerned, and for which the abovementioned data processing rules apply.

For some of the processing of your data we use external service providers. These have been carefully selected and commissioned by us, are bound by our instructions and are regularly controlled by us.

Insofar as our service providers or partners are located in a state outside the European Economic Area, we inform you of the consequences of this circumstance in each case in the description of the offer concerned.

8. Newsletter

By giving your consent you can subscribe to our newsletter in which we inform you of our current offers of interest. The promoted products and services are named in the declaration of consent.

For the subscription to our newsletter we use what is known as the double opt-in procedure. This means that after your registration we send an e-mail to the e-mail address given, asking you for confirmation that you wish our newsletter to be sent to you. If you do not confirm your registration within one week, your information is locked and automatically deleted. We also store the IP address you have used, and the times of registration and confirmation. The purpose of this procedure is to verify your registration and, if necessary, to be able to clarify any possible abuse of your personal data.

The only mandatory disclosure of information for sending the newsletter is your e-mail address. The disclosure of other separately marked data is voluntary and is used in order to be able to address you personally. Following your confirmation, we store your e-mail address for the purpose of sending you the newsletter. The legal basis is Article 6) Section 1) clause 1) litera a) GDPR.

You can cancel your consent to the sending of the newsletter at any time and unsubscribe to the newsletter. You can cancel by clicking on the link provided in every newsletter, by an e-mail to info@contargo.net, or by a message to the contact data given in the Imprint.

9. Data security

All information you transmit to us is stored on servers within the European Union unless specifically otherwise stated in this declaration. Unfortunately, the transmission of information via the internet is not completely secure and for this reason we cannot guarantee the security of data transmitted to our website via the internet.

However, we secure our website and other systems by technical and organisational measures against the loss, destruction, alteration, access or dissemination of your data by unauthorised persons. In particular, your personal data are transmitted by us in encrypted form. For this we use the encryption-based internet security protocol SSL (Secure Socket Layer = HTTPS).

10. No passing on of personal data

We do not pass on your personal data to third parties unless you have consented to the transfer of data, or unless we are entitled or obliged to do so due to legal provisions and/or official requirements or court orders. This may apply especially to the disclosure of information for purposes of law enforcement, hazard prevention or the assertion of intellectual property rights.

11. Data protection and third party websites

The website may contain hyperlinks to, and from, the websites of third parties. If you follow a hyperlink to one of these websites, please note that we are unable to take any responsibility or liability for third party contents or data protection policies. Please inform yourself of the relevant data protection policy before transmitting personal data to these websites.

12. Changes to this privacy policy

We reserve the right to change the privacy policy for the future at any time. The current version is available on the website. Please visit the website regularly and inform yourself of the currently applicable privacy policy.

 

Workday

The Rhenus Group takes the protection of your personal data very seriously. We would, therefore, like to let you know about the details of our Privacy Policy which we always adhere to during an application process.

What information is recorded?

You can apply for advertised positions or submit a speculative application via our careers page.

The following categories of your personal data may be processed:

• Contact details: First and last name, title if applicable, address data, date of birth, language, e-mail address and telephone number (including mobile number);
• Information on motivation questions, desired place of work;
• Application documents: all data provided as part of the application process, in particular data from the cover letter, CV, certificates submitted or completed applicant questionnaires;
• Data from job interviews and tests: All personal data that may have been provided during a job interview or as part of a test in the application process.

If you send us your application documents in person or by post, we will first digitize them and then also record them in our applicant management system. We will return the original documents to you immediately.

You can update or correct your documents at any time. To do this, please send us the new documents or change requests by e-mail to: recruiting(at)rhenus.com.

What is the personal data collected used for?

We process the data transmitted by you for the purpose of carrying out the application procedure. The processing of your personal data to carry out the application procedure is based on Art. 6 para. 1 lit. b GDPR in conjunction with § 26 para. 1 sentence 1 BDSG.

Furthermore, we may be subject to legal obligations in accordance with Art. 6 para. 1 lit. a GDPR and process data to protect our legitimate interests in accordance with Art. 6 para. 1 lit. f GDPR, for example to assert and defend claims and optimize applicant management.

If you have also given us your consent, e.g. for the applicant pool, we process this data based on Art. 6 para. 1 lit. a GDPR. You can revoke your consent at any time with effect for the future by contacting us as described above.

In the case of an application from a severely disabled person, we are also obliged under Section 164 of the German Social Security Code (SGB) IX to inform the representative body for severely disabled persons immediately after receiving the application. The representative body for severely disabled persons may inspect all necessary documents.

How do we guarantee the security of your data?

Your application documents and the personal data contained therein will be used exclusively for the respective application process and the associated company of the Rhenus Group for decision-making in the application process. All persons who need access to your personal data for the stated purposes and who are directly involved in the application process (HR departments, specialist departments, works councils) have access to your personal data.

The applicant management system is operated by a contractor as part of a contract agreement in accordance with Art. 28 GDPR. We use the tool Workday, a service of Workday Limited, The King's Building, May Lane, Dublin 7, Ireland (“Workday”). Your personal data is stored by this processor on a server in Germany. When your data is transferred to the Rhenus Group, it is automatically encrypted (SSL encryption). The precautions for data security always correspond to the current state of the art.

How long do we store your data?

After completion of the application process, your documents will be archived for 6 months and then automatically and completely deleted. You will receive confirmation of this by e-mail.

What does inclusion in the applicant pool mean?

Inclusion in the Rhenus Group applicant pool is voluntary and is by separate invitation. If you decide to join our applicant pool, your personal data may be viewed by the decision-makers of the Rhenus Group for the purpose of possible job placements. Your data will not be passed on to third parties outside the Rhenus Group.

The retention period in the applicant pool is initially 180 days. After that, you will receive an e-mail from us with an extension option. If you do not confirm this within 14 days, your data will be duly deleted.

If you wish to be removed from the applicant pool prematurely, please send us a brief note by e-mail to: recruiting(at)rhenus.com. We will then delete your data immediately. 

What happens with parallel application procedures in the Rhenus Group?

If you have applied for several positions within the Rhenus Group at the same time, the departments in which you are taking part in the application process will become aware of this.

The same applies if you apply for another position in the Rhenus Group after a rejection within the 6-month retention period for your documents.

Selection for forwarding your data in the application form

When you apply, you can decide whether or not your data may be passed on to other Rhenus companies.

As a global company, we offer exciting job opportunities in various countries and business areas. With your consent, we will be happy to check whether your profile is also suitable for other job advertisements!

You have the following options to choose from:

• If you select “national within the business unit”, your application may only be shared with employees in recruiting within the country and business unit in which the advertised position is located or which you selected in your unsolicited application.
• If you select “national within the Rhenus Group”, your application may only be shared with employees of the Rhenus Group in recruiting within the country in which the advertised position is located or which you have indicated as your preferred country in an unsolicited application.
• If you select “international within the business unit”, your application may be shared internationally with employees in recruiting within the business unit in which the advertised position is located or which you selected in your unsolicited application.
• If you select “International within the Rhenus Group”, your application may be shared within the recruiting departments of the entire Rhenus Group.
• If you select “None of the specified options”, your application will only be considered in the context of the vacancy for which you have applied.

You have the right to withdraw your consent at any time with effect for the future without giving reasons. The data will be deleted upon receipt of the declaration of revocation. The effectiveness of the data processing carried out prior to the withdrawal of consent remains unaffected.

Your rights as a data subject

Right of access by the data subject (Art. 15 DSGVO)

You have the right to request confirmation as to whether personal data concerning you is being processed; if this is the case, you have a right to information about this personal data and to the information listed in detail in Art. 15 GDPR.

Right to rectification (Art. 16 GDPR)

You have the right to obtain without undue delay the rectification of inaccurate personal data concerning you and, where applicable, to have incomplete personal data completed.

Right to erasure (Art. 17 GDPR)

You have the right to demand that personal data concerning you be deleted immediately if one of the reasons listed in Art. 17 GDPR applies.

Right to restriction of processing (Art. 18 GDPR)

You have the right to request the restriction of processing if one of the conditions listed in Art. 18 GDPR is met, e.g. if you have objected to the processing, for the duration of the examination by the controller.

Right to data portability (Art. 20 GDPR)

In certain cases, which are listed in detail in Art. 20 GDPR, you have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format or to request the transmission of this data to a third party.

Right to object (Art. 21 GDPR)

If data is collected on the basis of Art. 6 para. 1 sentence 1 lit. f GDPR (data processing to protect legitimate interests) or on the basis of Art. 6 para. 1 sentence 1 lit. e GDPR (data processing to protect the public interest or in the exercise of official authority), you have the right to object to the processing at any time for reasons arising from your particular situation. We will then no longer process the personal data unless there are demonstrably compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defense of legal claims.

Right to withdraw consent (Art. 7 GDPR)

If the processing of data is based on your consent, you are entitled to withdraw your consent to the use of your personal data at any time in accordance with Art. 7 para. 3 GDPR. Please note that the revocation only takes effect for the future. Processing that took place before the revocation is not affected.

Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)

In accordance with Art. 77 GDPR, you have the right to lodge a complaint with a supervisory authority if you believe that the processing of data concerning you violates data protection regulations. The right to lodge a complaint can be exercised in particular with a supervisory authority in the Member State of your habitual residence, place of work or place of the alleged infringement.

As of: October 10th, 2024

 

Usercentrics

We use the cookie management platform Usercentrics on our website to obtain your consent for cookies and services requiring consent and to document these in compliance with data protection regulations. The provider is Usercentrics GmbH (hereinafter “Usercentrics”), Sendlinger Str. 7, 80331 Munich, Germany.

By integrating a JavaScript code, a banner is displayed to users when they access the page, giving them the option of granting or rejecting their consent for individual purposes or individual functions of our website. The tool blocks the setting of all cookies or services requiring consent until the respective user grants the corresponding consent. This ensures that cookies requiring consent are only set on the user's device or services requiring consent are only used if there is a legal basis for doing so.

The following personal data is processed:

• Opt-in and opt-out data
• Referrer URL
• user agent
• User settings
• Consent ID
• Time of consent
• Type of consent
• Template version
• Banner language
• IP address
• Geographical location

Usercentrics is used to obtain the legally required consent for the use of cookies or services requiring consent. The legal basis is Art. 6 para. 1 lit. c GDPR.

We have concluded a data processing agreement with Usercentrics. This is an agreement required by data protection law, which ensures that Usercentrics processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR. The collected data is processed in the European Union.

The consent data (consent given and withdrawal of consent) is stored for one year and then deleted immediately. The statutory retention periods remain unaffected by this.

You can find more details about data processing by Usercentrics here: How we protect your privacy | Usercentrics Privacy Policy.